Tips / How To

Q&A: Business Intelligence and Analytics for Decision Making

SAP Help Consulting

This presentation with Gary Cokins will cover:

  • Learning why business analytics and leveraging Big Data provide a competitive advantage.
  • Understanding the difference between business intelligence (BI) and business analytics.
  • How to imbed statistics and analytics into enterprise performance management (EPM) methods.
  • How to differentiate forecasting from predictive modeling.
  • Learning alternative approaches to accelerating the adoption rate of business analytics.

Watch the prerecorded webcast by pressing play:

GET ANSWERS TO THE FOLLOWING QUESTIONS AND MANY MORE by watching the webcast video above.

Q&A questions answered by Gary Cokins.

Q: Based on your observations what is a major lesson learned by organizations attempting to broaden the adoption rate of applying analytics?

Q: Why is the CFO and accounting function so many years behind with embracing the use of advanced analytics.

 

WHAT IS "ASK A FIXER" WEBCAST SERIES?

Ask a Fixer is a live ASUG-hosted Q&A session with one of ERPfixers’ top-rated SAP experts (“Fixers”) in a specific module or topic. In this real-time discussion session, you have the opportunity to pose your specific questions to a Fixer, who will provide an immediate answer during the forum. This is a great way to get quick answers to your pressing issues, as well as learn from questions posted by other users during the forum.

SAP S/4HANA Finance – Hierarchies

With their latest product, SAP S/4HANA, SAP is revolutionizing how we approach finance by re-architecting data persistency and merging accounts and cost elements. This book offers a fundamental introduction to SAP S/4HANA Finance. Dive into the three pillars of innovation including SAP Accounting powered by SAP HANA, SAP Cash Management, and SAP BI Integrated Planning. Find out about the new configuration options, updated data model, and what this means for reporting in the future. Get a first-hand look at the new user interfaces in SAP Fiori. Review new universal journal, asset accounting, material ledger, and account-based profitability analysis functionality. Examine the steps required to migrate to SAP S/4HANA Finance and walk through the deployment options. By using practical examples, tips, and screenshots, this book helps readers to:

- Understand the basics of SAP S/4HANA Finance
- Explore the new architecture, configuration options, and SAP Fiori
- Examine SAP S/4HANA Finance migration steps
- Assess the impact on business processes

Q&A: Improve Productivity of Your SAP Controlling Implementation

SAP Controlling

This presentation with Ashish Sampat, Expert Fixer and FI/CO Consultant, will cover:

  • Evaluate the Right Cost Object to use in your company
  • Discover how you can use a separate GR/IR account for Intercompany transactions
  • Learn how to automate WIP, Variance, Settlement transactions
  • Find out how to capture a Trading Partner on relevant transactions
  • Utilize the Material Status field in reporting and analysis

Watch the prerecorded webcast by pressing play:

GET ANSWERS TO THE FOLLOWING QUESTIONS AND MANY MORE by watching the webcast video above.

Q&A questions answered by Ashish Sampat.

 

Q: We already use Process Orders in our current SAP system. We have acquired a business unit that is on another SAP system, but they use Production Orders. We now want to migrate them on our SAP platform. We are wondering if there is any value in have this new business unit switch to Process Orders when they move to our system?


Q: Is it possible to setup separate GR/IR Account for each type of material – say Raw, Packaging, Supplies, Semi-Finished, Finished Materials?

 

Q: We are planning to implement separate GR/IR for Intercompany. However, we do not know how to handle historical transactions that are open at the time of go-live. Do you have any suggestions on how to handle them?

 

Q: Our company has struggled with the performance of WIP, Variance and Settlement jobs – sometimes they take 3-4 hours to complete, thereby delaying our close at times. Apart from running these resource-intensive jobs at off-peak times, what other suggestions do you have to overcome this issue?


Q: We do want to see Trading Partner captured on Intercompany Transactions and want to activate the user exit. However, we do not know what will happen to clearing of earlier transactions. Is there a way we can incorporate a date logic?


Q: Material Status sounds like a useful functionality, but is it correct to state that it is more of a cross-functional feature than merely a Controlling feature?

 

Q: The Order Settlement jobs can sometimes take a long time, are there any tips to reduce the run-times?


Q: In table t030 how do you map from a MM Movement Type to the MM Transaction/ Account Modifier?

 

Q: Are these features are still valid and applicable in S/4HANA? 


Q: Is there anything particular in S_ALR_87013127 that use to identify orders that missed closing?


Q: It is hard to read the table of transactions on slide number 7 (cost object: transaction codes).  How can I obtain a copy of the table?

A:

Q&A: What’s New in Transfer Pricing and Actual Costing in S/4 HANA

SAP Consulting

GET ANSWERS TO THE FOLLOWING QUESTIONS AND MANY MORE IN THIS CO-HOSTED ASUG WEBCAST.

This presentation with Janet Salmon, Chief Product Owner Management Accounting at SAP, will cover:

  • What are the latest changes to Transfer Pricing and Actual Costing in S/4 HANA?
  • How is Material Ledger Connected with the Universal Journal?
  • What are the Currency and Valuation options for Material Ledger in S/4 HANA?
  • What is the difference between Single Valuation and Multi Valuation Ledgers
  • What Fiori reports can be utilized for Actual Costing and Transfer Pricing?

Watch the prerecorded webcast by pressing play:

Q&A questions answered by Janet Salmon.

Q: Do we need to convert to ML before moving to S/4 HANA?

A: No you do not. The conversion to ML will take place automatically as you convert to S/4HANA. However, if you want to add valuation views (such as introducing group valuation) you should do that prior to converting to S/4HANA.


Q: When we move to S/4 HANA, and we have custom reports will we need to modify the reports to map to the new tablets or are there new compatibility views?

A: No Compatibility views for Actual Costing.


Q: If we move to S/4 HANA and we want to activate group valuation, do we need to do an SLO beforehand or can we convert automatically when we go to S/4 HANA?

A: It is best to do the SLO conversion in your local system and then migrate. It is on the roadmap to activate Group Valuation when you convert to S/4 HANA, but there is not yet a scheduled delivery date for such tools.

Q: Since there are now 8 currencies in the Universal Journal, does that mean that we can combine each of these currencies with any of the valuation views?

A: In principle, yes. You have always had the choice of keeping group valuation in group currency (31) or local currency (11) and some customers are looking at keeping group valuation in functional area currency. Beware however that Actual Costing currently only handles three currencies and any additional currencies will be converted on the fly at the time of the posting run.

Q: Will the Actual Costing have the availability to integrate FIFO valuation via using an alternative valuation method thru config using the "Key Figure Scheme" defining an External ending Inventory Valuation ....using FIFO.

A: You can set up an alternative valuation run that reads FIFO values or enter values for valuation in table CKMLPR_EB.


Q: Do we have information by storage location?

A: "In the Material tables you do, but no, Actual Costing does not split by storage location, only by Procurement alternative, and type of stock.
   
Q: Can we turn on Transfer Pricing & Multiple Valuations AFTER an S/4 Conversion / Migration?

A: At the moment, no. We get a lot of questions about this, but right now you need to do the SLO first and then migrate

Q: Please repeat OSS note numbers again.

A: You can always find OSS notes relating to the S/4 conversion by searching S4TWL. See https://launchpad.support.sap.com/#/notes/2267834, https://launchpad.support.sap.com/#/notes/2332591, https://launchpad.support.sap.com/#/notes/2354768 and https://launchpad.support.sap.com/#/notes/2337383


Q: As ML will be active for all company codes, will CKM3N be available for units without actual cost?

A: If units do not have actual cost, the Information will exist in CKM3N but you will not have the cost component split and no quantity structure being updated.

Q: Having calculated the IC Profit does SAP provide any support for deferred tax calculation on Profit in Transfer Price till the goods are sold to 3rd party.

A: If units do not have actual cost, the Information will exist in CKM3N but you will not have the cost component split and no quantity structure being updated.

Q: I assume the IC profit can only be eliminated if the affiliate entities are on the same instance of SAP, correct?

A: At the moment, the requirement for multilevel Actual Costing is that all entities are on the same instance. Central Finance can be used, to bring the financials into a single instance, but at the moment, you cannot eliminate IC profit if the entities are on different instances.

Q: When converting to S4 Hana, only the current year, plus the previous year, plus Dec of the year before that is migrated to S4, why only those periods?

A: That sounds like a Central Finance conversion, where only data from the most recent years is included in the initial load. If it is a Universal Journal conversion it should convert all the history (every document on the system).


Q: If my consolidation tool is BPC where the elimination occurs, can the group currency in S/4 incorporate these eliminations from BPC?

A: Elimination will happen in the consolidation tool. Going forward SAP working out what you can do locally versus in the consolidation tool. There is movement in this area to determine where you can do consolidation. The difference between a value chain consolidation and a typical legal consolidation is that with Group Valuation you are looking at elimination on a very granular material by material level.


Q: Is there any tool today or on the roadmap that helps drive transfer pricing determination?

A: For the actual calculation for transfer prices, at the moment there is no tool on the Roadmap. You would need to use a separate tool for this. Things might change but not at the moment.

Q: We produce aircraft, we activated ML-ACT but company is thinking on deactivate ACT because of the complexity, specifically on the accounting side. What is your recommendation? Is going to be less complex on HANA?

A: We would need to look at the situation specifically as it requires a little more information to understand the requirement better. It is hard to make a generalization without understanding the business. It should be easier because everything is on one table, but we need more information.

Q: Has any move been made to make inventory issued to vendor or inventory issued to customer non-plant specific?

A: Not that I know of. But we may need more background of the requirement.

Q: Is GAAP conversion inbuilt (i.e. IFRS/ Global GAAP vs Local GAAP views)?

A: You can add additional ledgers retrospectively now (subsequent implementation of an additional accounting principle).

SAP HANA Implementation Guide: Disaster Recover Concepts

Backup Using Storage Snapshots

Storage snapshots are taken at storage level and are a backup or copy of all disks in a storage group at the same point in time.

Storage snapshots have the following benefits:

  • They can be created with minimal impact on the system. This is because storage snapshots are created in the storage system and do not consume database services.
  • Recovery from a storage snapshot is faster than recovery from a data backup.
  • An SAP HANA database can be recovered to a specified point in time using a storage snapshot only or using storage snapshot in combination with log backups. This enables you to recover to a specified point in time.
ERPfixers Help

Storage snapshots and SAP HANA MDC

Backup and recovery using snapshots is not yet available for Multi Database Containers (MDC). There are two types of snapshots: database aware and database unaware snapshots.

Database Unaware Snapshots

A database unaware snapshot is a storage snapshot taken without notifying the database. When a recovery to the snapshot is done and the database restarted, the database assumes that a power-failure occurred and performs an online recovery. Database unaware snapshots are, by definition, inconsistent because the snapshot was taken while the database was running.

Database Aware Snapshots

A database aware snapshot is a storage snapshot which, when taken, notifies the database. As the database is warned, it can save a consistent state to disk. Database aware snapshots are, therefore, preferred over database unaware snapshots.

From an SAP HANA perspective, the storage snapshot captures the content of the SAP HANA data area at a particular point in time. Only use database aware snapshots. A snapshot is created by first creating an internal database snapshot. The database snapshot provides a view of the database with a consistent state at the point in time when it was created. The database snapshot is used to ensure the consistent state of the storage snapshot, regardless of the physical layout of the data area with respect to the number of disks, controllers, etc.

The following steps are needed to create a Storage Snapshot (see Figure 4.3):

  1. Use the SAP HANA Studio or the Command Line Tool to initiate the database snapshot. DISASTER RECOVERY
  2. Use storage tools to create a storage snapshot.
  3. Use the SAP HANA Studio or the Command Line Tool to confirm that the storage snapshot was created successfully. An ID is written to the backup catalog and the snapshot is released.
  Figure 4.3: Steps for database aware snapshots

Figure 4.3: Steps for database aware snapshots

SAP Help

Integration between SAP HANA and Storage

Database snapshots can be created via the SAP HANA Studio or the SQL command line. Both options are easy to use. For daily backups, the creation of the database snapshot will have to be automated by developing two scripts; one script to initiate the database snapshot and another to release the same snapshot. Both scripts will then have to be called from within the storage solution. Fortunately, most storage vendors provide such scripts by default. 


espresso-tutorials-logo.png

This excerpt is from the SAP HANA – Implementation Guide complements of Espresso Tutorials!

Q&A: What You Should Know About Material Ledger in S/4 HANA

SAP Consulting

GET ANSWERS TO THE FOLLOWING QUESTIONS AND MANY MORE IN THIS CO-HOSTED ASUG WEBCAST.

This presentation by Paul Ovigele and Rogerio Faleiros will cover:

  • Why Material Ledger is Mandatory with S/4 HANA
  • The difference between using Material ledger for Actual Costing and Parallel Valuation
  • The improvements that have been made to the Actual Costing closing cockpit
  • The improved reporting that exists for Material ledger within SAP S/4HANA
  • Migrating to Material Ledger in S/4 HANA

Watch the prerecorded webcast by pressing play:


Q&A questions answered by ERPfixers expert Fixers Rogerio Faleiros & Paul Ovigele.

Q: So any MB type transaction where a BDC is used will need to be reworked then correct? 

A: Yes, any transactions that began with MB… (e.g. MB1C, MB1A, etc.) are now replaced with MIGO, and therefore any BDC sessions would need to be updated accordingly. It is better to transfer this transaction to a BADI or BAPI

Q: Can we use material ledger with different fiscal year variant than core ledger (FI) ? 

A: There is no concept of a Fiscal year variant in Material Ledger itself. Fiscal year variants are based on Ledgers in the Universal Journal. If you use Multi-valuation Ledger, then your Fiscal Year variant of the leading ledger will be the same in all Valuations of material ledger. If you use Single Valuation Ledger, then you should be able to have different Fiscal Year variants for the different ledgers (which represent separate valuation views in the Material ledger).

Q: Another question is do we need to close actual costing before we start posting in new period?

A: No. In both S/4 HANA and ECC, you will normally be closing actual costing after the new period has been opened. One of the reasons for this is that the Actual Costing “Post Closing” step reversed the inventory postings with a posting date of the beginning of the new period, therefore this new period needs to be open.

Q: Does ML in S/4 HANA allow negative inventory?

A: ML in S/4 HANA allows negative inventory, however, this needs to be specified in the Material Master and MM Period opening program.

Q: Is it easier to change Material Type or Valuation Classes than in ECC6? 

A: As far as I know, there is no difference with the process of changing Material Type or Valuation classes, as with in ECC 6.0.

Q: The same question about actual material ledger activated and Transfer Price, any point for attention?

A: The configuration for activating Material Ledger is the same as in ECC. One difference is that you need to specify the FI currency types that you want to use in ML. this is because FI now has eight extra currency types, while ML has only three. Transfer Pricing has been much more streamlined with S/4 HANA and you now have the option of having a separate ledger for each valuation view.

Q: Can you explain the differences from ECC to 1709 for how to setup LIFO or other balance sheet valuations?  Any thoughts on how to automate LIFO calculations?

A: To calculate LIFO you will need to define an accounting principle and assign LIFO method to it, and this assinged to material ledger.

Q: Everything was shown using the classic GUI.  Are there Fiori apps to process material ledger yet?

A: There are a few Fiori apps such as “Material Inventory Values” which can be used to view the data in the ML tables, however, there isn’t a Fiori App to process Material  Ledger as of yet.

Q: Are the MBEW EBEW tables going to be maintained as "views" in S/4Hana, or are they deleted?

A: Yes, the MBEW, EBEW, etc. tables will be maintained as compatibility views so that they can still be read with custom programs.

Q: Similar question, are the old ML tables MLHD, MLIT CKMLPP maintained as "views so that old programs & reports still work in S/4Hana?

A: Yes, these old ML tables are also maintained as compatibility views in S/4 HANA.

Q: Do we have to do new ML config before we execute the Migration steps?

A: yes, you at least need to reconfigure the currency type, if you used 0000. Also there is a new account modification PRL which is to be set up as the offset account key that is used for cost center credit posting (GBB-AUI).

Q: Is it mandatory to activate ML if I don't have it in my company?

Yes, it is mandatory to activate ML when you move to S/4 HANA even if you did not have it in ECC. Remember however, that Material Ledger is replacing the tables that were used in ECC for Inventory Valuation, therefore there probably is already relevant data in your current system for Material Ledger, even if you do not have it activated. Material Ledger is now the new subledger for inventory valuation but you do not have to activate Actual Costing, if it is not needed.

Q: What is the impact of activating ML in ECC before moving to S/4 if you don't have ML activated for materials?

A: If you want to activate ML in ECC before moving to S/4, you will need to perform a conversion of Inventory Valuation and Purchase Order history tables to Material Ledger tables. Note that, this this will need to be done anyway when you eventually move to S/4 HANA. The difference is that converting before hand gives the business some time to get used to material Ledger functionality, fosters user adoption, and provides historical information that can be accessed when you move to S/4 HANA. Note that if you Activate Actual Costing in ECC, the Actual Costing Run (CKMLCP) will be revamped when you move to S/4 HANA.

Q: What are steps we need to do before migrating ML from ECC to S4 Hana?

A: ML is now part of the conversion steps for S/4 HANA, so the ML activation will be included in the migration process. What is more important is that you understand how you can leverage Material Ledger functionality, and plan and design your S/4 HANA migration accordingly. You can take advantage of the Multi-valuation or Single valuation ledger approach; Company Code transfer pricing; Profit Center Transfer Pricing; Alternative Valuation Run to cumulate prices over several periods; Revaluing Inventory according to FIFO, LIFO, or NRV prices; and much more. Once you come up with the functionalities that will be beneficial to your business, you can then set up the system accordingly.

Q: Do we have view to old tables?

A: You can view the old Inventory and ML tables because the custom programs which accessed these tables will be able to access the compatibility views of these tables so that there is no disruption. However, you will not be able to write new data to these old tables.

Q: We use FIFO calculation and are there any steps we need to take care during Migration?  

A: No it is the same process as a company that does not use FIFO.

Q: We are moving to Hana Enterprise Cloud first just o get to  more current platform than our old ECC6.  will upgrade of material ledger come along with that, or not until we do the upgrade to S/4 Hana which will follow this system upgrade?

A: The new functionality of Material Ledger is only available with S/4 HANA. Even if you have HEC, this will only enable faster processing and reporting in the current ECC system but not add any extra functionality.

Q: Hi - Does the COGS split happen for the COGS variances also since ML has the variances data for this?

A: As of now, the COGS split (or Cost Component Split for Cost of Sales) does not happen with COGS variances. Instead, the Variance Categories (Input Price, Input Quantity, Resource Usage, etc.) can now be mapped to separate accounts in the Universal Journal.

Q: Will there be new functionality on non-distributed items?

A: Due to the revamped processing logic in Material Ledger on S/4 HANA, the “Not Distributed” items have been seriously reduced.

Q: Can we have material ledger activate for variant material (variant configuration active)?

A: Yes, you can have Material Ledger active along with Variant Configuration, in both ECC and S/4 HANA.

Q: We are currently on SAP ECC 6.0 on HANA with material ledger active. Will we have any disruption if we migrate to S/4?

A: No, there should not be any problem with migrating to ML on S/4 when you are already on the HANA database. You may not see much of a difference with the processing speed, since you already have the fast database, but you will go through the S/4 migration as normal and be able to leverage the new functionalities.

Q: We are on SAP ECC 6.0 on HANA with Material Ledger and Split Valuation active. Any anything we need to worry?

A: There should be no negative impact of having Material ledger and Split valuation when you move to S/4 HANA.

Q: Does ML or Actual costing support LIFO calc?

A: Yes, this is based on accounting principle.

Q: Does ML have capability to have LIFO valuation in parallel with FIFO valuation?

A: You have the option to have one material ledger run (e.g. CKMLCP) as FIFO and a second one using alternative valuation run (e.g. CKMLCPAVR) as LIFO.

Q: In ECC, the customer is able to choose whether the revolution will be done inside or outside ML. Is that option available in ML S/4 HANA?

A: If you use Actual Costing with S/4 HANA, you will need to run the Actual Costing program every month in ML. You can choose whether you want to revalue inventory with the actual cost or not. If however, you do not want to revalue inventory within ML (but say, in another system) then this will need to be a separate customized process.

Q: In ECC, the customer is able to use one single PRD Account. 3 or 4 slides before the end of the presentation, there is a slide with some hints about variances accounts and I am wondering whether in S/4 HANA we would be able to configure more than one single PRD Account. Is that possible? For instance: Price Variance, Freight Variance, etc...

A: At the moment, there is still no distinction between the cost components of a Price Variance Account. The COGS accounts can be split into different accounts by Cost Components, but this logic does not yet apply to inventory variance accounts. The slide being referred to is about the combining of single and multilevel price and exchange rate variances, and thereby not needing account keys PRV and KDV.

Q: I am presuming there is a package of transactions for conversion from ECC to S/4 HANA. Is that correct? Any information about it?

A: Yes , with the S/4 HANA migration there is a specific cockpit for Material ledger. This can be found in SAP Notes 2694618 and 2352383


Q&A questions answered by ERPfixers expert Fixers Rogerio Faleiros & Paul Ovigele.

 

Author: Rogerio Faleiros

Rogerio is an independent SAP consultant specializing in controlling functionality. He has worked with SAP technology for more than 10 years, implementing controlling solutions in the food processing, chemical, construction and agribusiness industries. Roger has been working with IFRS and integration with product costing and material ledger minimizing the impact of the changes in SAP for companies in different locations.He has participated in rollouts in several countries such as United States, Germany, Switzerland, Italy, Turkey, UK, France, Spain, Egypt, UAE, India Sweden and Finland. Rogerio has an MBA in IT from Getulio Vargas Foundation and is a frequent presenter providing training for new consultants in Brazil. Rogerio is the author of Configuring Controlling in SAP ERP.

All New SAP S/4 HANA Transaction Codes

  This excerpt is from our friends at Michael Management Corp.

This excerpt is from our friends at Michael Management Corp.

A few months ago, we received a live chat on our website asking if we had a list of all SAP transaction codes – we didn’t and so I wrote a blog where you can download all SAP tcodes. This blog turned out to be the most visited article of the year – who would have known?

Then recently someone asked me about this list on our Twitter feed, specifically, if our list also included the transaction codes for SAP’s newest release, S/4 HANA (it didn’t). So I went into our S/4 system and downloaded all transaction codes to an Excel spreadsheet and compared the 2 lists.

As a reminder, a transaction code in SAP is a shortcut to an activity. For example, AS01 is the code to create a new fixed asset master record, FB01 lets you post a financial document or use ME21 to create a purchase order, etc. pp.

You can see a complete list of all transaction codes by displaying the contents of table TSTCT – this is where SAP stores all tcodes and their description in all installed languages.

It turns out that there are about 7600 new transactions in S/4 (and that’s on top of the roughly 100,000 tcodes that exist in SAP’s ECC 6 release) …that’s somewhat surprising to me – I would have guessed a lot higher.

Anyway, download all new SAP S/4 transaction codes and take a look for yourself.

Once downloaded, play around with it – for example, you can search for the string /ui2/ (=user interface 2) to find all new Fiori-related transaction codes quickly.

I hope you’ll find the list useful and, as always, please comment below and share this post.

Cheers,

Thomas Michael

SCM Refresh

 Introduction 

This document is designed specifically during System Refresh for SCM system. This document will be helpful for SAP BASIS consultant to give all basic knowledge of SCM System Refresh. If we want to refresh our system legacy data with production data in quality or pre-production, we perform the system refresh. Example copying production data to quality or pre-production environment. Here production will be online during this activity.

R0.PNG

SCM System Refresh: 

In this process we copy the system from the production to lower environment like Pre-production or sandbox for below purposes. 

  1. Before any cutover/go live for testing. 
  2. Before Any upgrade of Enhancement package or support pack stack upgrade or version upgrade. 
  3. Companies want their SAP test system to look like their production system for better testing. 

Pre-Steps 

Step 1 Screen shot of some transaction to compare after refresh 

  1. STMS: Transport Domain, System Overview, Transport Configuration, Transport Parameter 
  2. SCC4: Client status open / close. 
  3. AL11: Transport directory location. 
  4. RZ03: Operation Mode, Current work process status, instance and startup profile location rom instance status 
  5. RZ12: 
  6. SMLG: 
  7. WE20: Partner profile. 
  8. SM59: 
  9. SS02: 
  10. SLICENSE for later use of Hardware Key 
  11. DB13 
  12. FILE 
  13. SLDAPICUST note which system 
  14. STRUSTSSO2 see which tickets are active 
  15. SECSTORE 

Step 2 Screen shot of some table using SE16 

  1. EDPP1 
  2. RSBASIDOC 
  3. USR02 Number of entries (to compare after import) 
  4. V_TBDLS 
  5. RSLOGSYSDEST 
  6. RSLOGSYSMAP 
  7. TVARVC 
  8. V_CONVERTER 

Step 3 SM37: download all BTC info into .XLS 

Step 4 SPAD: Printer Export as .txt format 

Step 5 Export Background Jobs: 

Export tables: exp: then put in a dump file 

TBTCA 

TBTCB 

TBTCCNTXT 

TBTCCTXTT 

TBTCCTXTTP 

TBTCI 

TBTCJSTEP 

TBTCO 

TBTCP 

TBTCR 

TBTCS 

VARID 

VARI 

VARIT 

VARIS 

Step 6 RFC export: 

RFCATTRIB 

RFCCHECK 

RFCDES 

RFCSYSACL 

RFCTRUST 

Step 7 Export AL11 table USER_DIR 

Step 8 SCC8 User Master Data Export 

Users master data of that client exported so the user of production not reflect to the target system.

Up to 3 requests are created, depending on the data selected and available: 

1. "XXXKO00012" for transporting cross-client data, if you have selected this 

2. "XXXKT00012" for transporting client-specific data 

3. "XXXKX00012" for transporting client-specific texts, provided texts are available in this client 

SAP Help

STEPS:

1. SCC8 

2. Choose profile SAP_USER and Target system as same client. 

3. Schedule job immediately with no printer Dialog 

4. Continue 

5. SCC3 go to Export 

6. Wait till finished. 

Refresh Activity: 

Removing data files of XXX & coping PRD data (user orasid)

cd /oracle/XXX/ 

rm -r sapdata1 

rm -r sapdata2 

rm -r sapdata3 

rm -r sapdata4 

rm -r origlogA 

rm -r origlogB 

rm -r mirrlogA 

rm -r mirrlogB 

cd /oracle/XXX/ (we are here only so no need to do it (user orasid)) 

scp -pr /tmpmount/sapdata1 . & 

scp -pr /tmpmount/sapdata2 . & 

scp -pr /tmpmount/sapdata3 . & 

scp -pr /tmpmount/sapdata4 . & 

scp -pr /tmpmount/origlogA . & 

scp -pr /tmpmount/origlogB . & 

scp -pr /tmpmount/mirrlogA . & 

scp -pr /tmpmount/mirrlogB . & 

Post Step 

STEP 1 Create Control File on Source System 

  • su – ora<Target SID> 
  • sqlplus / nolog 
  • connect / as sysdba 
  • alter database backup controlfile to trace; 
  • cd /oracle/SID/saptrace/usertrace 
  • cp <latest-file>.trc SIDcontrol.sql 
  • scp SIDcontrol.sql to Source system  

STep 2 Edit Control File on Target System 

  • Chown orasid:dba SIDcontrol.sql 

Step 3 Login to database & recover the database from controlfile.

STEPS:

  1. oraxxx>Sqlplus / as sysdba; 

  2. startup nomount 
  3. @/xxx/xxx.sql 
  4. Recover database using backup controlfile until cancel; 
  5. alter database open resetlogs; 
  6. alter tablespace PSAPTEMP add tempfile '/oracle/XXX/sapdata1/temp_1/temp.data1' size 540M reuse autoextend on next 20000000 maxsize 10000M; 
  7. Shutdown Immediate; 
  8. startup mount; 
  9. alter database noarchivelog; 
  10. alter database open; 
  11. alter database rename global_name to XXX 
  12. @/oracle/post_copy.sql 

Step 4 We need to drop the “OPS$” users of PRD system & need to create the users with current SID.

STEPS:

1. Select username from dba_users; (it will show list of all OPS$ user and create this user again with XXX sid and provide the role related to it) 

  • SYSTEM 
  • SYS 
  • OPS$SAPSERVICEXXP 
  • OPS$ORAXXP 
  • OPS$SR3ADM 
  • OPS$XXPADM 
  • SAPSR3 
  • OUTLN 
  • ORACLE_OCM 
  • DIP 
  • DBSNMP 
  • APPQOSSYS 

2. Drop user OPS$ORAXXP cascade; 

3. Drop user OPS$XXPADM cascade; 

4. Drop user OPS$SAPSERVICEXXP cascade; 

5. Create user OPS$ORAXXX identified externally externally default tablespace SYSTEM temporary Tablespace PSAPREMP; 

6. Create user OPS$XXXADM identified externally externally default tablespace SYSTEM temporary Tablespace PSAPREMP; 

7. Create user OPS$SAPSERVICEXXX identified externally externally default tablespace SYSTEM temporary Tablespace PSAPREMP; 

8. Grant DBA, Connect, Resource to OPS$XXXADM; 

9. Grant exp_full_database to OPS$ORAXXX; 

10. Create SYNONYS "OPS$SERVICEXXX".SAPUSER for "OPS$XXXADM".SAPUSER; 

11. Create table "OPS$XXXADM".SAPUSER (USERID VAARCHAR2 (256), PASWORD VARCHAR (256)); 

12 INSERT INTO "OPS$XXXADM".SAPUSER ('SAPSR3', '*******'); 

13. Commit; 

14. @Sapmnt/xxx/exe/sapconn_role.sql (it will disconnect SQLPLUS) 

15.sqlplus / as sysdba; 

16. @Sapmnt/xxx/exe/sapdba_role.sql SR3 (it will disconnect SQLPLUS) 

17. logout 

18. su - xxxadm 

19. R3Trans -d 

Step 5 Drop PRD tables & reimport the exported tables of the old system. 

STEPS

  • 1.sqlplus / as sysdba; 
  • 2.@/oracle/xxx/batch-table-drop.sql; 
  • 3.Drop table sapsr3.USER_DIR; 
  • 4. imp 
  • 6.sapsr3 
  • 7.******* 

Step 6 After importing Old table data login to SAP & do post stepsSE06 

  • Database copy or database migration 
  • Do u want to reinstall CTS--> yes 
  • Source system of Database copy--> XXP 
  • Change original from XXP to XXX 
  • Change the transport System not configured--> ok 
  • Do u want to Change original from XXP to XXX --> YES 
  • Delete TMS Configuration--> NO 
  •  Delete the original version of transport routes--> NO 
SAP How To

Step 7 STMS: Restore as old system

  • System: XXX 
  • Description: XXX SAndbox 
  • Save 

Step 8 BDLS: New logical system Name: xxxclnt500 

  • Conversion of client dependent and client independent Tables 
  • Table to be converted: ** 
  • Continue with conversion Anyway. YES 

Step 9 Import user master 

SAP Help

Step 10 Delete cancelled and Finished jobs 

  • Go to SE38 Run RSBTCDEL. Execute in Background -> Create a Variant named “REFRESH” with the following properties: 
  • Jobs from all users (*), Days 01, Fill three boxes at the bottom with ‘X’. 
  • Be sure to check ‘delete with forced mode’ 
  • Save the variant, go a step back and click “Execute Immediately.” 
SAP How To

Conclusion 

The Refresh process will provide latest data in quality or pre-production environment which will helpful in rectifying error before production. I recommend to perform this activity every quarter or before any major changes and go live. 

Q&A: Analytics-Based Enterprise Performance Management

SAP Help

Watch the prerecorded webcast by pressing play:

GET ANSWERS TO THE FOLLOWING QUESTIONS AND MANY MORE IN THIS CO-HOSTED ASUG WEBCAST.

This presentation by Gary Cokins, a leading practitioner and author will cover:

  • How strategy maps and their companion balanced scorecards communicate strategic objectives with target-setting to help cross-functional employee teams align their behavior to the strategy and better collaborate.
  • Why measures of channel and customer profitability and customer value are now superceding profit and service-line measures – and shifting from product to customer-focused organizations including future potential value – customer lifetime value.
  • How activity-based cost management (ABC/M) provides not only accurately traced calculated costs (relative to arbitrary broad-averaged cost allocations), but more importantly provides cost transparency back to the work processes and consumed resources, and to what drivers cause work activities.
  • Reforming the broken annual budgeting process with performance based budgeting that links strategy to operations and is process volume sensitive rather than simply incremental at each cost center.
  • How EPM/CPM also applies to public sector government to understand their “output costs” and better serve citizens.
  • Why business analytics, with emphasis on predictive analytics and pro-active decision making, is becoming a competitive advantage differentiator and an enabler for trade-off analysis.
  • How all levels of management can quickly see and assess how they are doing on what is important – typically with only a maximum of three key performance indicators (KPIs).
  • How to integrate performance measurement scorecards and ABC/M data with:
    • Strategy formulation.
    • Process-based thinking and operational productivity improvement.
    • Channel/customer profitability and value analysis and CRM.
    • Supply chain management.
  • Quality and lean management (Six Sigma, cost of quality).

Explanation of FI Line Item Texts created by Material Ledger

Explanation of FI Line Item Texts created by Material Ledger.png

If you use Material Ledger’s Actual Costing, then you would know that the Post Closing Step creates accounting documents depending on how the variances for the Material have been distributed. For example, a material with a price (or exchange rate) difference of $100 could be sold, scrapped, used in a production order that is complete, used in a production order that is not complete, transferred to another plant, or left in inventory. And this only refers to the differences that are created on the material itself (single-level), and not the differences that are transferred from other materials (multilevel) which have their own slew of Material Ledger postings. 

Because of this, it is easy to be overwhelmed by the volume of postings that are created by the Material Ledger’s closing entry and what they mean. Some companies choose to label the General ledger accounts appropriately to indicate what the posting is for, but if you do not understand the posting, it is easy to incorrectly label the General Ledger account. Also, you may not need a separate general ledger account for each scenario as that may lead to more General Ledger accounts than you need, and may create even more confusion.

Believe it or not, SAP does try to provide guidance on what each Material Ledger posting is for. It does so by inserting texts into each line item posting to indicate what it is (as described in SAP Note 2397606). The problem, is that these text explanations are sometimes cryptic and do not provide much clarity on what the posting is for. Also, there is very little information (online or elsewhere) that gives a more meaningful explanation for these text descriptions.

In the table below, I will try to explain (as best as I can) what texts are shown in the FI line items created by Material Ledger and what they mean.

SAP Material Ledger
SAP Material Ledger

Q&A: It’s that time of the year! Recommendations for a successful Year-End Closing

ERPfixers Help

Watch the prerecorded webcast by pressing play:

Get answers to the following questions and many more in this co-hosted ASUG webcast:

  • Typical Steps that should be carried out during the Year-End Closing process
  • Which of these steps should occur before others
  • Other modules outside FI/CO that are impacted by the Year-End -
  • Closing process
  • Issues that could crop up with the Year End Closing and how to address them
  • Some changes that occur with Year End Closing, when you are on S/4 HANA
  • If you use MR11 transaction will it affect moving average price and will price adjustments need to be done after this is run?
  • Could you please mention the transaction for reconciling inter-company?
  • Where do you set up the GL account that F.19 uses? When I run it in test mode and look at the postings, I don't see any GL Accounts. 
  • Could you give details regarding the GR IR reclass process?
  • Does MR11 when done affect moving average price

Q&A: Why An Optimization Project Should Be In Your 2018 Plans

SAP Help

Get answers to the following questions and many more in this co-hosted ASUG webcast:

  • Why is Optimization needed for SAP customers?
  • Which route should you take in an Optimization Project?
  • Typical Methodology for Optimization.
  • Examples of what could go wrong when Best Practices are not followed.
  • Real life example of Optimizing an SAP system.
  • Do you think the SAP tools SAP VLM/Value Discovery/Celonis can supplement the functional optimization?
  • For companies with heavily customized processes, is it always advisable to run the optimization project before they start the project scoping for HANA S/4? Our current process is customized over 70%.
  • How long was the optimization effort at Woodwards?

 

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What is the main reason your organization might consider a Functional Optimization Review?

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SAP Net Present Value/Mark-to-Market

SAP Consulting

Many users wonder how SAP calculates the Net Present Value or Mark-to-market figures in transaction JBRX. This post seeks to help users gain an understanding and interpret the results that are generated when one executes the transaction.

Background

An investment transaction generates a series of future cash-flows and the Net Present Value (NPV) is the present value of future cash-flows.

Example

Invest in a €500000 Fixed Term Deposit for one year at a monthly interest rate of 12%.

SAP Help

Cash-flows are calculated as below:

SAP Consulting

To calculate the NPV use transaction code JBRX.

SAP Help

On the selection screen, enter the following information:

  1. Evaluation Currency
  2. Evaluation Type- This carries the relevant evaluation parameters that will be used in the calculation of the NPV.
  3. Evaluation Date- This is the date that determines the market data that will be used in the NPV calculation.
  4. Horizon- This is a future date on which future cash-flows are discounted. The horizon date must be greater than the evaluation date.

You can also select to run the NPV analysis using simulated transactions and you can limit the NPV Analysis bases on different characteristics, for example transaction number.

Once you are happy with your selection criteria, you click Execute.

SAP Help

The system now displays the transaction which we entered in the selection characteristics and both the Nominal amount and the NPV amount are displayed as below:

SAP Help

Highlight the transaction and click on Detail log to view the yield curves that have been used in the NPV calculation. The Yield Curve Framework is used to maintain reference interest rates and enter their values. On the basis of the reference interest rates, you can create yield curves to help you determine mark-to-market net present values with the price calculator.

SAP Help

This transaction will be discounted based on the reference interest rates maintained on yield curve 1002.

SAP Help

For detailed calculation parameters, click on the transaction again and select the icon Calculation Bases.

SAP Help

The Calculation Bases screen first shows the fixed cash-flows based on the fixed interest rate of 12% maintained on the transaction. The cash-flows are calculated based on the Interest calculation method specified on the transaction, Act/365 in this case. For the first cash-flow calculation would be: €500,000.00*12 %*( 28/365) =4602.74.

SAP Help

For the NPV Calculation, the system takes the Discounting Factor calculated based on the 1002 yield curve values and applies that to the fixed cash-flow. For the first line, the calculation would be:

€4602.74*0.9999500264= €4600.44

SAP Help

These discounted cash-flows are then added up and the total NPV of the transaction is €549,570.36.

Q&A: FIN REVENUE RECOGNITION - With the Deadline Looming, Are You Ready?

SAP Help

Get answers to the following questions in this co-hosted ASUG webcast:

  • This presentation focused on the use of RAR.  But that has only been generally available since Mar, 2015.  How many customers are actually using RAR?  What about the rest (assumed to be the majority) who are using "old" functionality like basic SD Rev rec?

 

  • In your opinion, how long should the project be for a fortune 500 company to implement RAR, the right way?

 

  • What is software requirement to have implemented RAR in SAP ECC6 EHP6?

 

  • Do companies seem to be also changing all of their internal and management reporting and metrics or do most companies appear to only be changing their external SEC reporting to align with the new standard?

 

  • How does/can RAR handle revenue recognition based on estimates, when customer actuals are submitted a quarter later?

 

  • For a mining company with sales restricted to few customers, do you think RAR is a scope?

 

  • RAR requires a separate license, correct?

 

  • What all criteria need to be met for the company to be required for this reporting?

 

Watch the prerecorded webcast by pressing play:


Is your Contract Roll-Forward external disclosure report ready?

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When is your ASC606 US Adoption Rate?

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Introducing New Asset Accounting in S/4 HANA

Get the background on New Asset Accounting and S/4HANA, and run through some of the key changes that were introduced which distinguish it from Classic Asset Accounting. Next, we will go into some more detail on some of the larger areas, for example how the depreciation areas work with the ledgers to record the different accounting principles.  You may already have heard of the Universal Journal, which is one of the biggest innovations in Finance in S/HANA. We will explain what that is and how New Asset Accounting integrates with it and how the new asset transactions work. I will also run through the depreciation and finally I will briefly touch on the migration of assets.

Q&A: What you should know about New Asset Accounting with S/4 HANA

August Post.png

Q: If you do not currently use the Fixed Assets module in SAP, and you are planning on moving to S/4 HANA, is it better to implement Fixed Assets before you move to S/4 or after?

A: Assuming that you are on SAP, it depends whether you have the new GL or not (as New GL is a pre-requisite for New Asset Accounting), whether you plan to have additional accounting principles, and whether you are converting to S/4 HANA on-premise or doing a Greenfield implementation, which version you are planning to move to and when. Uploading an excel file with batch processing via the LSMW is not available at the moment on-premise, but you can use a BAPI.  An asset upload is usually easier at a year end. If you are already on NewGL and planning to convert to S/4HANA at a year end, it may be easier to get the asset upload out of the way before the S/4 HANA migration.  In all cases I would get expert advice to examine all the facts before making a decision.

A: The fiscal year end of asset accounting must agree with the fiscal year end of Finance, (even if the periods differ) but how can you map a depreciation area with one fiscal year end if you have a different fiscal year end for the parallel ledger in finance?

Q: Lets say you have 0L with March year end and 2L with Dec year end. Create a new ledger e.g. NL with March year end and add to a new ledger group so the new ledger group has both 2L and NL in it and mark  NL as the representative ledger and map the depreciation area for the Dec year end to the new ledger group. This should allow you to post from asset accounting to a different year end in finance.

Q: Can you map depreciation areas to appendix or extension ledgers in finance?

A: No this cannot be done at the moment. The extension ledger posts only delta postings in finance.

Q: If you have an asset with different useful lives for example for local GAAP and IFRS, so that the total depreciation calculated to date is different, and you make a sale to a customer, how does the system post the different values to different ledgers, but the same amount to the customer?

A: The system will automatically use the technical clearing account in a similar way to an acquisition to post the different values in different ledgers.

Q: Can you set up asset accounting with Central Finance on S/4HANA?

A: FI documents from Asset Accounting that are sent to Central Finance are only replicated as FI documents and not currently as fixed assets, and some of the fixed asset information may be removed. Therefore, although in the source system, the APC and accumulated depreciation accounts are set up as reconciliation accounts, in the SAP S/4HANA Finance system, they are not and accept only finance postings.

Q: Is it beneficial to implement new asset accounting prior to upgrading to S/4 Hana?

A: Assuming that you are on SAP, it depends whether you have the new GL or not (as New GL is a pre-requisite for New Asset Accounting), whether you plan to have additional accounting principles, and whether you are converting to S/4 HANA on-premise or doing a Greenfield implementation, which version you are planning to move to and when. Uploading an excel file with batch processing via the LSMW is not available at the moment on-premise, but you can use a BAPI.  An asset upload is usually easier at a year end. If you are already on NewGL and planning to convert to S/4HANA at a year end, it may be easier to get the asset upload out of the way before the S/4 HANA migration.  In all cases I would get expert advice to examine all the facts before making a decision.

Q: For parallel ledgers with differing fiscal year variants, is the migration scenario mandatory for new primary ledger with same fiscal year variant as leading ledger?  Or, can new primary ledger be treated as a "technical ledger" only?

A: I think you can use the representative ledger box to get round this. Lets say you have 0L with March year end and 2L with Dec year end. Create a new ledger e.g. NL with March year end and add to a new ledger group so the new ledger group has both 2L and NL in it and mark  NL as the representative ledger and map the depreciation area for the Dec year end to the new ledger group. This should allow you to post from asset accounting to a different year end in finance.

Q: Each currency needs separate Dep. Area.  Can you please elaborate this from with current ECC EHP6 scenario?

A: It is the same principle as in ECC6, if you have two currencies in finance for a ledger you will need two depreciation areas, one for each currency, for that accounting principle. The main difference is that you no longer need any delta depreciation areas.

Q: How is archiving of FI_DOCUMNT impacted?

A: Not sure if this is a question about new asset accounting or asking if an S/4HANA migration affects already archived documents, or how documents are archived on S/4HANA.

Q: Where do you configure technical clearing account? In AO90 - Asset account determination, or somewhere else? Can you please specify.

A: You cannot configure the technical clearing account in AO90. It has its own section in the New Asset Accounting section under Integration with General Ledger Accounting in the IMG.

Q: I heard a new year could not be opened independently in both Finance and Asset Accounting and is done in a single t-code which is balance carry forward. The carry forward transaction to open the new year can’t be processed if the previous year hasn’t been closed. Does this mean that AJAB closing asset has to be performed before we open a new fiscal year?

A: It is correct that transaction FAGLGVTR, which is the general ledger carry forward is now used for asset accounting as well. However it only opens the new year and you can continue to post to the old year. You should not need to close the old year with AJAB before opening the new year. (In ECC6 i have seen the old year closed 10months later in one company).

Q: If LSMW doesn't work, will tools like WinShuttle or SHDB work?

A: It depends on the version of S/4HANA - I believe the Cloud version has its own tools. For on-premise you can use a BAPI, or transaction AS100 if you don't have too many items, or can split the upload into 2 or 3 uploads.I have not used either Winshuttle nor SHDB  to upload to S/4HANA, the Winshuttle website mentions Certified S/4HANA integration including the 1610 version, but I don't know about SHDB.

Q: For Depreciation areas that do not post to FI where is the data kept and what does it look like what tables do reports run against? Is it held in ADOCA and marked as statistical in some way?

A: ACDOCA contains actual data by ledger and therefore if a depreciation area is not mapped to a ledger it can't record data from it. FAAT_DOC_IT will contain statistical data.  Most of the asset reports can be run by depreciation area so you can see data in the asset module for all the depreciation areas in the same way.

Q: Can we change accounting principle on a depreciation area after the initial migration?

A: During the migration you may need to do some changes to the configuration, but if you want to point one depreciation area at a completely different ledger, It would be best to check with SAP as I am not sure of the consequences.

Q: Can we still use calculated depreciation areas in S4 still posting to ledge?

A: Yes, although as with most of my answers, you should carry out extensive testing to make sure that the results are as you expect.

Q: FYI: LSMW is still officially supported for RE and FI-AA legacy conversion. It just requires that you use the BAPI_FIXEDASSET_OVRTAKE_CREATE rather than a screen recording.  Note 2208321 has more information.

A: In the Simplification List issued for the S/4HANA 1610 release, it states: ""The LSMW (Legacy System Migration Workbench) function is still available within SAP S/4HANA, (onpremise edition) but not considered as the migration tool. LSMW might propose incorrect migration interfaces that cannot be used in SAP S/4HANA anymore. The Legacy System Migration Workbench (LSMW) is an SAP NetWeaver tool for data migration that was first introduced with R/2 to R/3 migrations. It uses standard interfaces like BAPIs, IDocs, Direct Input and Batch Input programs and recordings. Due to this nature, the use of LSMW is restricted for migrations to SAP S/4HANA. The Legacy System Migration Workbench (LSMW) can only be considered as a migration tool for SAP S/4HANA using workarounds and careful testing for each and every object. The use of LSMW for data load to SAP S/4HANA is not recommended and at the customer's own risk. However it then goes on to quote the OSS note 2208321 for one of the workarounds - hence the confusion.

Q: Will you still have the tax deprn available for reporting?

A: If I understand the question,  if you have a tax depreciation area set up and you keep that tax depreciation you should be able to continue to report on it after a migration.

Q: Pease could you confirm. I believe you said migration had to occur at fiscal year end and that you could not reopen the prior year once the migration was over. Our tax only books are often re-opened for the prior year.

A: I believe a New GL migration has to occur at a fiscal year end, but an S/4HANA migration,  can occur at any period end. If I mentioned a closed fiscal year could not be re-opened after migration I was referring specifically to a closed fixed asset year end at the time of migration.

Q: Does HANA still support multiple Chart of Accounts? Or are these now unified into a single CoA?

A: If you mean for example an operating chart or accounts, local chart of accounts or group chart of accounts, then they behave the same in S/4HANA. You still have the option to add a local chart of accounts to the company code in global parameters and enter the alternative account number in the GL account master data.

Q: We have to report by tax jurisdiction and have the tax jurisdiction on the asset will that still be there?

A: The tax jurisdiction field is still available in the asset master data.

Q: Is it possible to add parallel ledgers at the same time as S/4HANA migration?

A: You cannot add parallel ledgers during the migration.  I understand that adding parallel ledgers once on S/4HANA is now available since version 1610 on-premise.

Q: Could the AP invoice in the example have been posted w/ different amounts by ledger?

A: The initial AP invoice would have the same amount for each ledger, so for example the whole amount in one ledger could be capitalized and the whole amount in the other ledger could be expensed, but if you wanted to transfer part of the amount to say shipping costs you would need a subsequent journal using FB01L or AB01L posting to just the one ledger.

Q: It seems in 1605 you must add then parallel ledger in separate year.  can you do it in the same year as migration then with 1610?

A: I think it would be safer to check with SAP as I am not 100% sure of when the parallel ledgers can be added.

Q: We calculate tax depreciation each month and report it at the end of the year the the taxing authority we have a special tax depreciation area.

A: I see no reason that this would not work on S/4HANA although would need more detail to be sure what the exact question is.

Q: Can you open the new year with a pending new project adding a parallel ledger?

A: I think it would be safer to check with SAP as I am not 100% sure of when the parallel ledgers can be added.

Q: Heard that carry forward is only needed one time and will update automatically after performed if posting is made to prior year in the ledger. is this correct?

A: This is the carry forward transaction FAGLGVTR - this is how it worked in ECC6 and as far as I am aware should work the same in S/4HANA.

 

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SAP PS Functionality and Integration

SAP Project Systems

This article covers the basic functionality of Project Systems and how it relates in MRP to PS and other logistic integration.

Project System is a highly integrated module whose purpose is more for consolidation and reports.

As its name suggest, it is project oriented, something that has a timeline and will end that you want to track by breakdown basis. Though there are cases where we can just make the project as a receiver for a departmental cost for example, RnD of 2016.

There are 6 main setups for PS

  1. Costing – Project that exist only for the purpose of planning costs at WBS level.
  2. Assets – Project that receive Capital funds from Investment Programs.
  3. Sales – Project that are customer focused.
  4. Manufacturing – Project that are Material / Logistic focused.
  5. Statistical – Project that do not plan or receive costs.
  6. Maintenance – Project that exist for managing Equipment.

Different setup caters for the different industry and usages of the module. Each will have a different configuration and integration with other module. In terms of functionality, PS is used to:

  1. Receive and consolidate Costs and Revenue in WBS (leveled and labeled) manner. A WBS is a CO Object, thus can be a receiver for settlement.
  2. Act as Planning tool for project schedule
  3. Act as demand management
  4. Act as investment and asset management
  5. For logistic execution in term of procurement and scheduling.

For No 2, companies will normally use MS Project to do the scheduling and interface it with SAP PS. There is also a standard interface available that can easily integrate these two applications (Open PS)    

SAP Help

To illustrate the core functionality of Cost & Revenue allocation, (example above) where you want to categorize the cost of building a car into 3 categories. You can easily separate and are able to see the breakdown of the cost of the car by building this structure.

SAP Consulting


You can then attach a network to the engine WBS. With this network we can create activities which enable the creation of elements, where the logistic activities are maintained, as you can see in the picture above.

  1. Work – Defines the internal work done by your own labor. This will use a Work Center and activity type to determine the cost. The rate can be maintain in KP26 (Activity type/Price Planning).
  2. External – Defines the external work done by contractors, outside the company. This will require Vendor, Outline Agreement(optional) and cost element. Price is maintained manually.
  3. Costs – Defines auxiliary costs. This will use a cost element and cost is entered directly.
  4. Service – Defines work/ services using a service master.
  5. Material Component – Specifies the activity requires a Material, and demand will be entered. Based on the MRP View 2 – Procurement Type, purchase requisition / planned order will be created.
SAP Expert

  By putting the Material component into the network activity, it will act as a demand for the material.

There are 5 default standard options to choose from

  1. PEV will enter the demand as PIR and become stock for the WBS. 

  2. PF will trigger purchase requisition its for non stock. Meaning it will be consumed upon GR.
  3. PFS is the same as PF, except its to be deliver directly to the customer or an address. You can choose to select customer address / vendor address or any location from central address management.
  4. PFV will enter the demand as PIR, but its non-stock.
  5. WE will also enter demand as PIR, stock item, at Plant level.
SAP Help

You can see the config in SPRO-Project System-Material-Procurement-Define Procurement Indicators for Material Components.  

SAP Help

By putting 2 KG Demand with requirement date 10.08.2017, it will transfer as a PIR and we can view in MD04 as below.

SAP Consultant

Run MRP and the system will generate procurement proposals.

For investment and asset management, it is mostly used in Oil and Gas industry where the project is a AuC (Asset under construction) which when completed, will become Fixed Asset and starts depreciation.

In conclusion, Project System core function is for Revenue / Cost reporting, however it also can be integrated with logistic functionalities and from there derives the project in all aspects. It’s a highly useful module for a company that operates on Project Basis. Below is an example of Customer Project Setup (uses Cost, Sales and Manufacturing setup). 

SAP Help

Project created with WBS and network. Cost planning, logistic, revenue are done. Baseline budget is set and project is executed. Project runs and confirmation, Goods Receipts starts. This will be repeated until project ends. From there customer can be billed based on the Sales Order using Milestone/Billing plan. Settlement done at the end for closing. If additional items are requested from customer, the whole process will retrigger with different SO and WBS (can be in the same project). After project delivery, warranty period will starts and any cost incur will be collected under warranty. Warranty ends and settlement is done at the end of the project closing.

To be a Savvy Professional You Need SAP Training

SAP Training Help

By Lori Moriarty at Michael Management Corporation


If you want to stay relevant as a technically savvy professional, you need continuing SAP training.

Why?

Because SAP is the 500-pound gorilla of ERP software. According to SAP they have over 350,000 customers in 180 countries and 15,000 partner companies worldwide. 87% of Forbes Global 2000 are SAP customers. There you go. Odds are high that you are going to be working for a company that has SAP.

 

Are you currently an SAP end user?

Great. Now it is time to be trained. Many companies use peer-to-peer training methods to get the new end users up and running. Though it may be enough to get the job done, there is so much more to learn. Imagine being able to use menu short-cuts that you did not know exist. With proper training, you can become your department’s Super User and position yourself for a promotion or raise based on your new level of proficiency. There may be a better (i.e. faster) way to do your reports and queries. You may never know these processes exist until you take an SAP training course.

 

Looking for a new position or a new job?

Your supervisors and future hiring managers will look at your SAP qualifications. Yes, of course, it is great to have experience as an SAP end use user. It is even better to show you went above and beyond and got professional skills training. You can take training for your specific career field. If you are in the human resources field, then earn a certificate as an HR AdministratorHR Manager or HR Payroll Manager. This kind of training is what will put your resume above the rest.

 

Want an impressive resume on LinkedIn?

Then just upload that hard-earned SAP Training certificate and let them know exactly how serious you are about your career. When you become a Certified SAP Professional, your credentials can be verified on-line by a third party. Remember to continuously update your LinkedIn profile as you change positions and take on more job duties. Reach out to others in your field and build your network because you never know who may be hiring. When you add your new SAP Certification be sure that your “share profile changes” button is in the ON position so that everyone can see your updates.

 

How would you like to make more money?

According to PayScale.com SAP Certified consultants earn more than consultants without certification. 137 consultants with SAP training reported their earnings at $75K to $126K and 122 SAP consultants who did not have SAP training or certification reported $49K to $78K. Does this mean that the consultants without training are bad? Of course not, they may be even better at the job than some of the higher paid consultants. The point here is that perception is key. More training looks better.

 

What is motivating you to start continue your SAP training?